Florida pesticide application records

What the record must contain

The Florida rule attaches its record duty to restricted-use applications. On every record SprayDocs requires the elements common to all states; on a record with a restricted-use product it also requires the state’s list, marked below.

Always on the record

SprayDocs requires these on every record; the Florida rule attaches its duty to restricted-use work.

• Date of the application
• Firm name, address and phone number
• Responsible commercial applicator and license number
• Name of each applicator who made the application
• Customer name and the address of the treated site
• Trade name of each product applied
• Type of site or property treated

On restricted-use records, Florida requires

• Amount applied / total mix volumeThe total amount of mix or product applied to the site.
• EPA registration numberThe EPA registration number printed on each product label.
• Target pestThe pest or purpose each product was applied for.

Also on the SprayDocs record

Not required on every record by the Florida rule we reviewed, but common on inspection and worth having. SprayDocs shows these inputs and never blocks the PDF over them.

• Start timeThe time the application began, for each treatment.
• Area treatedHow much area was treated (square feet, acres, linear feet…).
• Application methodHow the pesticide was applied — ground, aerial, or chemigation.
• Dosage rateThe rate each product was applied at per unit of area.
• Certification numberThe applicator’s certification number, when the state issues one separately from the license.

Who must keep it, and for which jobs

Who: Licensees under chapter 482.

Which jobs: The hard record mandate covers restricted-use pesticides (plus fumigation logs, preventive termite work and Worker Protection situations). FDACS publishes a suggested recordkeeping form and recommends recording every application — SprayDocs offers the full record for every job.

Is anything filed with the state?

No routine use reporting. Records are viewable by FDACS on written request. Fumigation carries a separate 24-hour advance notice, which is not a record filing.

Copies of the record

No standing copy deadline in the rule we reviewed; copies owed on request are described under filing. Federal law still requires a customer copy within 30 days for restricted-use applications.

Restricted-use products in every state: federal law (7 U.S.C. 136i-1) requires commercial applicators to keep the record 2 years and give the customer a copy within 30 days. SprayDocs flags this on any record with a restricted-use line.

What SprayDocs checks before the PDF

Validation runs on your phone as you type. Blocking items stop the export; reminders do not.

• The elements common to all states are checked on every record; the 3 state-specific inputs are checked when a product is marked restricted-use.
• A stop time before the start time blocks; an application date in the future is flagged.
• A product marked restricted-use requires its EPA registration number and shows the federal 2-year / 30-day reminder.
• Text that the PDF fonts cannot print (an emoji, say) is cleaned rather than allowed to blank a field.

Sources

The rule text SprayDocs was built against, and where to read it. The SprayDocs research ledger is dated August 4, 2026 and each state’s configuration was checked against it as the state was built; confidence for Florida: high.

• Fla. Stat. ch. 482
• FAC 5E-14.142
• FAC 5E-9.032
• law.cornell.edu — https://www.law.cornell.edu/regulations/florida/Fla-Admin-Code-Ann-R-5E-14-142
• flsenate.gov — https://www.flsenate.gov/Laws/Statutes/2023/Chapter482/All
• ccmedia.fdacs.gov — https://ccmedia.fdacs.gov/content/download/114286/file/SUGGESTED-PESTICIDE-RECORDKEEPING-DOC-2023.pdf
• law.cornell.edu — https://www.law.cornell.edu/regulations/florida/Fla-Admin-Code-Ann-R-5E-9-032

Retention, deadline and filing facts on this page come from the rule cited above. Rules change; when in doubt, read the rule or ask FDACS.