State guide · IDOA
Illinois pesticide application records
Illinois Department of Agriculture (IDOA) requires licensed applicators and lawn care businesses to keep a record of restricted-use applications, plus a customer information sheet for every lawn care application. The rule: 8 Ill. Adm. Code 250.150; 415 ILCS 65/3. This guide lists what the record must contain, when it is due, how long to keep it, and what SprayDocs checks before the PDF leaves your phone.
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At a glance
- Complete the record
- The rule we reviewed names no completion deadline.
- Keep it for
- At least 2 years from the application.
- Who keeps it
- Licensed applicators and lawn care businesses.
- Official form
- None mandated — the rule lists the elements the record must contain. SprayDocs exports its own layout with the citations printed on it.
- Filed with the state?
- No routine filing. The lawn wash-water containment permit is a separate matter.
- Copies
- No standing copy deadline in the rule we reviewed; copies owed on request are described under filing. Federal law still requires a customer copy within 30 days for restricted-use applications.
What the record must contain
The Illinois rule attaches its record duty to restricted-use applications. On every record SprayDocs requires the elements common to all states; on a record with a restricted-use product it also requires the state’s list, marked below.
Always on the record
SprayDocs requires these on every record; the Illinois rule attaches its duty to restricted-use work.
- Date of the application
- Firm name, address and phone number
- Responsible commercial applicator and license number
- Name of each applicator who made the application
- Customer name and the address of the treated site
- Trade name of each product applied
- Type of site or property treated
On restricted-use records, Illinois requires
- EPA registration numberThe EPA registration number printed on each product label.
- Dosage rateThe rate each product was applied at per unit of area.
Also on the SprayDocs record
Not required on every record by the Illinois rule we reviewed, but common on inspection and worth having. SprayDocs shows these inputs and never blocks the PDF over them.
- Start timeThe time the application began, for each treatment.
- Area treatedHow much area was treated (square feet, acres, linear feet…).
- Amount applied / total mix volumeThe total amount of mix or product applied to the site.
- Application methodHow the pesticide was applied — ground, aerial, or chemigation.
- Target pestThe pest or purpose each product was applied for.
- Certification numberThe applicator’s certification number, when the state issues one separately from the license.
- Pesticide common nameThe pesticide’s common name, alongside the trade name.
- Scientific nameThe scientific name of the active ingredient(s).
- Special label instructionsSpecial label instructions relevant to the customer.
Who must keep it, and for which jobs
Who: Licensed applicators and lawn care businesses.
Which jobs: The state record rule covers restricted-use products. The Lawn Care Products Application and Notice Act separately requires a customer information sheet and posted markers for every lawn care application, SprayDocs generates the information sheet alongside the record and reminds you about the markers.
Is anything filed with the state?
No routine filing. The lawn wash-water containment permit is a separate matter.
Copies of the record
No standing copy deadline in the rule we reviewed; copies owed on request are described under filing. Federal law still requires a customer copy within 30 days for restricted-use applications.
Restricted-use products in every state: federal law (7 U.S.C. 136i-1) requires commercial applicators to keep the record 2 years and give the customer a copy within 30 days. SprayDocs flags this on any record with a restricted-use line.
What SprayDocs checks before the PDF
Validation runs on your phone as you type. Blocking items stop the export; reminders do not.
- The elements common to all states are checked on every record; the 2 state-specific inputs are checked when a product is marked restricted-use.
- A stop time before the start time blocks; an application date in the future is flagged.
- A product marked restricted-use requires its EPA registration number and shows the federal 2-year / 30-day reminder.
- Text that the PDF fonts cannot print (an emoji, say) is cleaned rather than allowed to blank a field.
Sources
The rule text SprayDocs was built against, and where to read it. The SprayDocs research ledger is dated August 4, 2026 and each state’s configuration was checked against it as the state was built; confidence for Illinois: medium.
- 8 Ill. Adm. Code 250.150
- 415 ILCS 65/3
- regulations.justia.com — https://regulations.justia.com/states/illinois/title-8/part-250/section-250-150
- law.justia.com — https://law.justia.com/codes/illinois/2022/chapter-415/act-415-ilcs-65/
- agr.illinois.gov — https://agr.illinois.gov/pesticides.html
Retention, deadline and filing facts on this page come from the rule cited above. Rules change; when in doubt, read the rule or ask IDOA.
Fill out the Illinois record
SprayDocs opens with exactly the Illinois inputs above, checks them as you type, and produces a PDF (usually one page) laid out around the rule, with the citations printed on it — all on your phone. The app runs in English or Spanish. Filling it out needs no account; a free account downloads the PDF and keeps a synced copy; the Pro plan adds the crew.
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