State guide · HDOA
Hawaii pesticide application records
Hawaii Department of Agriculture and Biosecurity, Pesticides Branch (HDOA) requires certified restricted-use applicators to keep a record of restricted-use applications. The rule: HAR § 4-66-62; Act 45, SLH 2018 (HRS ch. 149A). This guide lists what the record must contain, when it is due, how long to keep it, and what SprayDocs checks before the PDF leaves your phone.
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At a glance
- Complete the record
- The rule we reviewed names no completion deadline for the record itself.
- Keep it for
- At least 2 years from the application.
- Who keeps it
- Certified restricted-use applicators.
- Official form
- None mandated — the rule lists the elements the record must contain. SprayDocs exports its own layout with the citations printed on it.
- Filed with the state?
- Yes — every certified restricted-use applicator files an annual RUP use report on Form P-45 by January 30, emailed to the Pesticides Branch, even with zero restricted use. SprayDocs exports a P-45 CSV from your records; the export is not the filing.
- Copies
- No standing copy deadline in the rule we reviewed; copies owed on request are described under filing. Federal law still requires a customer copy within 30 days for restricted-use applications.
What the record must contain
The Hawaii rule attaches its record duty to restricted-use applications. On every record SprayDocs requires the elements common to all states; on a record with a restricted-use product it also requires the state’s list, marked below.
Always on the record
SprayDocs requires these on every record; the Hawaii rule attaches its duty to restricted-use work.
- Date of the application
- Firm name, address and phone number
- Responsible commercial applicator and license number
- Name of each applicator who made the application
- Customer name and the address of the treated site
- Trade name of each product applied
- Type of site or property treated
On restricted-use records, Hawaii requires
- Area treatedHow much area was treated (square feet, acres, linear feet…).
- Amount applied / total mix volumeThe total amount of mix or product applied to the site.
- EPA registration numberThe EPA registration number printed on each product label.
- Mix rate / concentrationThe mix rate or concentration of each product in the tank.
- Target pestThe pest or purpose each product was applied for.
- Dosage rateThe rate each product was applied at per unit of area.
- Certification numberThe applicator’s certification number, when the state issues one separately from the license.
- Location / TMK of treated area
Also on the SprayDocs record
Not required on every record by the Hawaii rule we reviewed, but common on inspection and worth having. SprayDocs shows these inputs and never blocks the PDF over them.
- Restricted-entry intervalThe restricted-entry interval from the label, when the label sets one.
Who must keep it, and for which jobs
Who: Certified restricted-use applicators.
Which jobs: The state rule covers restricted-use applications; general-use applications fall back to the label and federal norms. An all-pesticide record duty applies to agricultural-operation commercial applicators, not landscape work. SprayDocs offers the full record for every job.
Is anything filed with the state?
Yes — every certified restricted-use applicator files an annual RUP use report on Form P-45 by January 30, emailed to the Pesticides Branch, even with zero restricted use. SprayDocs exports a P-45 CSV from your records; the export is not the filing.
Copies of the record
No standing copy deadline in the rule we reviewed; copies owed on request are described under filing. Federal law still requires a customer copy within 30 days for restricted-use applications.
Restricted-use products in every state: federal law (7 U.S.C. 136i-1) requires commercial applicators to keep the record 2 years and give the customer a copy within 30 days. SprayDocs flags this on any record with a restricted-use line.
What SprayDocs checks before the PDF
Validation runs on your phone as you type. Blocking items stop the export; reminders do not.
- The elements common to all states are checked on every record; the 8 state-specific inputs are checked when a product is marked restricted-use.
- A stop time before the start time blocks; an application date in the future is flagged.
- A product marked restricted-use requires its EPA registration number and shows the federal 2-year / 30-day reminder.
- Text that the PDF fonts cannot print (an emoji, say) is cleaned rather than allowed to blank a field.
Sources
The rule text SprayDocs was built against, and where to read it. The SprayDocs research ledger is dated August 4, 2026 and each state’s configuration was checked against it as the state was built; confidence for Hawaii: high.
- HAR § 4-66-62
- Act 45, SLH 2018 (HRS ch. 149A)
- regulations.justia.com — https://regulations.justia.com/states/hawaii/title-4/subtitle-6/chapter-66/section-4-66-62/
- dab.hawaii.gov — https://dab.hawaii.gov/pi/rup-reporting/
- dab.hawaii.gov — https://dab.hawaii.gov/pi/main/act45/
Retention, deadline and filing facts on this page come from the rule cited above. Rules change; when in doubt, read the rule or ask HDOA.
Fill out the Hawaii record
SprayDocs opens with exactly the Hawaii inputs above, checks them as you type, and produces a PDF (usually one page) laid out around the rule, with the citations printed on it — all on your phone. The app runs in English or Spanish. Filling it out needs no account; a free account downloads the PDF and keeps a synced copy; the Pro plan adds the crew.
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