State guide · DOEE
District of Columbia pesticide application records
District of Columbia Department of Energy and Environment, Pesticide Branch (DOEE) requires pesticide applicators operating in the District to keep a record of restricted-use applications, and general records as the Mayor prescribes. The rule: D.C. Code § 8-409; D.C. Code § 8-437; 20 DCMR ch. 22-25. This guide lists what the record must contain, when it is due, how long to keep it, and what SprayDocs checks before the PDF leaves your phone.
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At a glance
- Complete the record
- We found no completion deadline in the material we reviewed.
- Keep it for
- At least 3 years from the application.
- Who keeps it
- Pesticide applicators operating in the District.
- Official form
- None mandated — the rule lists the elements the record must contain. SprayDocs exports its own layout with the citations printed on it.
- Filed with the state?
- The statute requires applicators to submit application records to DOEE annually in the form the Department prescribes (minimum-risk products exempt). We found no active collection form or portal online — confirm with DOEE. SprayDocs keeps the record; the annual submission is not part of the app.
- Copies
- No standing copy deadline in the rule we reviewed; copies owed on request are described under filing. Federal law still requires a customer copy within 30 days for restricted-use applications.
What the record must contain
The elements below are required on every District of Columbia record. SprayDocs shows exactly these inputs for a District of Columbia record and will not produce the PDF while a required one is blank.
Always on the record
Required in every state, including District of Columbia.
- Date of the application
- Firm name, address and phone number
- Responsible commercial applicator and license number
- Name of each applicator who made the application
- Customer name and the address of the treated site
- Trade name of each product applied
- Type of site or property treated
District of Columbia adds
- Start timeThe time the application began, for each treatment.
- Stop timeThe time the application ended, for each treatment.
- Area treatedHow much area was treated (square feet, acres, linear feet…).
- Amount applied / total mix volumeThe total amount of mix or product applied to the site.
- EquipmentThe equipment or apparatus used to make the application.
- Application methodHow the pesticide was applied — ground, aerial, or chemigation.
- EPA registration numberThe EPA registration number printed on each product label.
- Mix rate / concentrationThe mix rate or concentration of each product in the tank.
Also on the SprayDocs record
Not required on every record by the District of Columbia rule we reviewed, but common on inspection and worth having. SprayDocs shows these inputs and never blocks the PDF over them.
- Target pestThe pest or purpose each product was applied for.
- Certification numberThe applicator’s certification number, when the state issues one separately from the license.
Who must keep it, and for which jobs
Who: Pesticide applicators operating in the District.
Which jobs: Restricted-use records are explicitly mandated and kept separately. General records are required as the Mayor prescribes; we could not verify the current element list online, so SprayDocs captures a conservative superset.
Is anything filed with the state?
The statute requires applicators to submit application records to DOEE annually in the form the Department prescribes (minimum-risk products exempt). We found no active collection form or portal online — confirm with DOEE. SprayDocs keeps the record; the annual submission is not part of the app.
Copies of the record
No standing copy deadline in the rule we reviewed; copies owed on request are described under filing. Federal law still requires a customer copy within 30 days for restricted-use applications.
Restricted-use products in every state: federal law (7 U.S.C. 136i-1) requires commercial applicators to keep the record 2 years and give the customer a copy within 30 days. SprayDocs flags this on any record with a restricted-use line.
What SprayDocs checks before the PDF
Validation runs on your phone as you type. Blocking items stop the export; reminders do not.
- Every required element above is checked for a blank: 8 state-specific inputs plus the elements common to all states.
- A stop time before the start time blocks; an application date in the future is flagged.
- A product marked restricted-use requires its EPA registration number and shows the federal 2-year / 30-day reminder.
- Text that the PDF fonts cannot print (an emoji, say) is cleaned rather than allowed to blank a field.
Good to know
- Our confidence in the District’s element list is low. Treat this guide as a starting point and check with DOEE.
Sources
The rule text SprayDocs was built against, and where to read it. The SprayDocs research ledger is dated August 4, 2026 and each state’s configuration was checked against it as the state was built; confidence for District of Columbia: low.
- D.C. Code § 8-409
- D.C. Code § 8-437
- 20 DCMR ch. 22-25
- code.dccouncil.gov — https://code.dccouncil.gov/us/dc/council/code/sections/8-409
- doee.dc.gov — https://doee.dc.gov/sites/default/files/dc/sites/ddoe/publication/attachments/finesched-Pesticides.pdf
- doee.dc.gov — https://doee.dc.gov/service/pesticides-laws-and-regulations
- doee.dc.gov — https://doee.dc.gov/sites/default/files/dc/sites/ddoe/page_content/attachments/DDOE%20-%20Notice%20of%20Proposed%20Rulemaking%20-%20District%20of%20Columbia%20Pesticide%20Operation%20Regulations.pdf
- code.dccouncil.gov — https://code.dccouncil.gov/us/dc/council/code/sections/8-437
Retention, deadline and filing facts on this page come from the rule cited above. Rules change; when in doubt, read the rule or ask DOEE.
Fill out the District of Columbia record
SprayDocs opens with exactly the District of Columbia inputs above, checks them as you type, and produces a PDF (usually one page) laid out around the rule, with the citations printed on it — all on your phone. The app runs in English or Spanish. Filling it out needs no account; a free account downloads the PDF and keeps a synced copy; the Pro plan adds the crew.
Start a District of Columbia record
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