State guide · GDA

Georgia pesticide application records

Georgia Department of Agriculture, Pesticide Program (GDA) requires licensed pesticide contractors to keep a record of every application by a licensed contractor. The rule: Ga. Comp. R. & Regs. 40-21-5-.01 to -.03; O.C.G.A. 2-7-90 et seq.. This guide lists what the record must contain, when it is due, how long to keep it, and what SprayDocs checks before the PDF leaves your phone.

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At a glance

Complete the record: The rule we reviewed names no completion deadline.
Keep it for: At least 2 years from the application.
Who keeps it: Licensed pesticide contractors — the typical lawn-care business. Commercial applicators not employed by a contractor record restricted and state-restricted products only.
Official form: GDA publishes an optional sample form; none is mandated. SprayDocs exports its own layout with the citations printed on it.
Filed with the state?: No routine filing; records are available to GDA. GDA publishes an optional Contractors Pesticide Use Record Form.
Copies: No standing copy deadline in the rule we reviewed; copies owed on request are described under filing. Federal law still requires a customer copy within 30 days for restricted-use applications.

What the record must contain

The elements below are required on every Georgia record. SprayDocs shows exactly these inputs for a Georgia record and will not produce the PDF while a required one is blank.

Always on the record

Required in every state, including Georgia.

Date of the application
Firm name, address and phone number
Responsible commercial applicator and license number
Name of each applicator who made the application
Customer name and the address of the treated site
Trade name of each product applied
Type of site or property treated

Georgia adds

Start timeThe time the application began, for each treatment.
Stop timeThe time the application ended, for each treatment.
Area treatedHow much area was treated (square feet, acres, linear feet…).
Amount applied / total mix volumeThe total amount of mix or product applied to the site.
EquipmentThe equipment or apparatus used to make the application.
Application methodHow the pesticide was applied — ground, aerial, or chemigation.
Mix rate / concentrationThe mix rate or concentration of each product in the tank.
Target pestThe pest or purpose each product was applied for.
Unexpected occurrences (spillage / exposure / drift) when it appliesAnything unexpected — spillage, exposure or drift — when it happened.
Pesticide disposal (if any) when it appliesAny pesticide disposal: product, concentration, quantity and manner.

Also on the SprayDocs record

Not required on every record by the Georgia rule we reviewed, but common on inspection and worth having. SprayDocs shows these inputs and blocks the PDF over only one of them: the EPA registration number on a restricted-use line, which federal law requires.

EPA registration numberThe EPA registration number printed on each product label.

Who must keep it, and for which jobs

Who: Licensed pesticide contractors — the typical lawn-care business. Commercial applicators not employed by a contractor record restricted and state-restricted products only.

Which jobs: Every application by a licensed contractor.

Is anything filed with the state?

No routine filing; records are available to GDA. GDA publishes an optional Contractors Pesticide Use Record Form.

Copies of the record

No standing copy deadline in the rule we reviewed; copies owed on request are described under filing. Federal law still requires a customer copy within 30 days for restricted-use applications.

Restricted-use products in every state: federal law (7 U.S.C. 136i-1) requires commercial applicators to keep the record 2 years and give the customer a copy within 30 days. SprayDocs flags this on any record with a restricted-use line.

What SprayDocs checks before the PDF

Validation runs on your phone as you type. Blocking items stop the export; reminders do not.

Every required element above is checked for a blank: 8 state-specific inputs plus the elements common to all states.
Conditional elements (Unexpected occurrences and Pesticide disposal) remind you instead of blocking — a blank is legitimate when the condition does not apply.
A stop time before the start time blocks; an application date in the future is flagged.
A product marked restricted-use requires its EPA registration number and shows the federal 2-year / 30-day reminder.
Text that the PDF fonts cannot print (an emoji, say) is cleaned rather than allowed to blank a field.

Sources

The rule text SprayDocs was built against, and where to read it. The SprayDocs research ledger is dated August 4, 2026 and each state’s configuration was checked against it as the state was built; confidence for Georgia: high.

Ga. Comp. R. & Regs. 40-21-5-.01 to -.03
O.C.G.A. 2-7-90 et seq.
law.cornell.edu — https://www.law.cornell.edu/regulations/georgia/Ga-Comp-R-Regs-R-40-21-5-.01
regulations.justia.com — https://regulations.justia.com/states/georgia/department-40/chapter-40-21/subject-40-21-5/rule-40-21-5-03
agr.georgia.gov — https://agr.georgia.gov/sites/default/files/documents/pest-control/contractors-pesticide-use-record-form.pdf

Retention, deadline and filing facts on this page come from the rule cited above. Rules change; when in doubt, read the rule or ask GDA.

Fill out the Georgia record

SprayDocs opens with exactly the Georgia inputs above, checks them as you type, and produces a PDF (usually one page) laid out around the rule, with the citations printed on it — all on your phone. The app runs in English or Spanish. Filling it out needs no account; a free account downloads the PDF and keeps a synced copy; the Pro plan adds the crew.

Start a Georgia record

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