Kansas pesticide application records

What the record must contain

The elements below are required on every Kansas record. SprayDocs shows exactly these inputs for a Kansas record and will not produce the PDF while a required one is blank.

Always on the record

Required in every state, including Kansas.

• Date of the application
• Firm name, address and phone number
• Responsible commercial applicator and license number
• Name of each applicator who made the application
• Customer name and the address of the treated site
• Trade name of each product applied
• Type of site or property treated

Kansas adds

• Start timeThe time the application began, for each treatment.
• Stop timeThe time the application ended, for each treatment.
• Area treatedHow much area was treated (square feet, acres, linear feet…).
• Amount applied / total mix volumeThe total amount of mix or product applied to the site.
• Mix rate / concentrationThe mix rate or concentration of each product in the tank.
• Target pestThe pest or purpose each product was applied for.
• Certification numberThe applicator’s certification number, when the state issues one separately from the license.
• Business registration numberThe firm’s registration or license number with the state agency.
• Below-label-rate notation (if applicable) when it applies

Also on the SprayDocs record

Not required on every record by the Kansas rule we reviewed, but common on inspection and worth having. SprayDocs shows these inputs and blocks the PDF over only one of them: the EPA registration number on a restricted-use line, which federal law requires.

• EPA registration numberThe EPA registration number printed on each product label.
• Wind direction / velocityWind direction and speed at the site during the application.

Who must keep it, and for which jobs

Who: Pesticide business licensees and independent certified applicators.

Which jobs: Every application. Existing business forms may serve as the record.

Is anything filed with the state?

No routine filing. Records must be produced to KDA within 2 business days of a request.

Copies of the record

A copy of the record goes to the customer within 30 days.

Restricted-use products in every state: federal law (7 U.S.C. 136i-1) requires commercial applicators to keep the record 2 years and give the customer a copy within 30 days. SprayDocs flags this on any record with a restricted-use line.

What SprayDocs checks before the PDF

Validation runs on your phone as you type. Blocking items stop the export; reminders do not.

• Every required element above is checked for a blank: 8 state-specific inputs plus the elements common to all states.
• Conditional elements (Below-label-rate notation) remind you instead of blocking — a blank is legitimate when the condition does not apply.
• A stop time before the start time blocks; an application date in the future is flagged.
• A product marked restricted-use requires its EPA registration number and shows the federal 2-year / 30-day reminder.
• Text that the PDF fonts cannot print (an emoji, say) is cleaned rather than allowed to blank a field.

Sources

The rule text SprayDocs was built against, and where to read it. The SprayDocs research ledger is dated August 4, 2026 and each state’s configuration was checked against it as the state was built; confidence for Kansas: high.

• K.S.A. 2-2455
• K.S.A. 2-2438a et seq.
• sos.ks.gov — https://www.sos.ks.gov/publications/sessionlaws/2024/Chapter-55-HB-2607.html
• agriculture.ks.gov — https://www.agriculture.ks.gov/divisions-programs/pesticide-and-fertilizer/pesticide-applicator
• kslegislature.gov — https://www.kslegislature.gov/li_2024/b2023_24/measures/documents/hb2607_enrolled.pdf

Retention, deadline and filing facts on this page come from the rule cited above. Rules change; when in doubt, read the rule or ask KDA.