State guide · MDA
Minnesota pesticide application records
Minnesota Department of Agriculture (MDA) requires commercial applicators to keep a record of every pesticide application. The rule: Minn. Stat. 18B.37 subd. 2. This guide lists what the record must contain, when it is due, how long to keep it, and what SprayDocs checks before the PDF leaves your phone.
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At a glance
- Complete the record
- Within 5 days of the application.
- Keep it for
- At least 5 years from the application.
- Who keeps it
- Commercial applicators. Noncommercial applicators focus on restricted-use records.
- Official form
- MDA publishes an optional sample form; none is mandated. SprayDocs exports its own layout with the citations printed on it.
- Filed with the state?
- No routine filing; records are inspected or produced on request. A copy of the record goes to the customer.
- Copies
- A copy of the record goes to the customer.
What the record must contain
The elements below are required on every Minnesota record. SprayDocs shows exactly these inputs for a Minnesota record and will not produce the PDF while a required one is blank.
Always on the record
Required in every state, including Minnesota.
- Date of the application
- Firm name, address and phone number
- Responsible commercial applicator and license number
- Name of each applicator who made the application
- Customer name and the address of the treated site
- Trade name of each product applied
- Type of site or property treated
Minnesota adds
- Stop timeThe time the application ended, for each treatment.
- Area treatedHow much area was treated (square feet, acres, linear feet…).
- EPA registration numberThe EPA registration number printed on each product label.
- TemperatureAir temperature at the site during the application.
- Wind direction / velocityWind direction and speed at the site during the application.
- Dosage rateThe rate each product was applied at per unit of area.
Who must keep it, and for which jobs
Who: Commercial applicators. Noncommercial applicators focus on restricted-use records.
Which jobs: Every pesticide application.
Is anything filed with the state?
No routine filing; records are inspected or produced on request. A copy of the record goes to the customer.
Copies of the record
A copy of the record goes to the customer.
Restricted-use products in every state: federal law (7 U.S.C. 136i-1) requires commercial applicators to keep the record 2 years and give the customer a copy within 30 days. SprayDocs flags this on any record with a restricted-use line.
What SprayDocs checks before the PDF
Validation runs on your phone as you type. Blocking items stop the export; reminders do not.
- Every required element above is checked for a blank: 6 state-specific inputs plus the elements common to all states.
- A stop time before the start time blocks; an application date in the future is flagged.
- A product marked restricted-use requires its EPA registration number and shows the federal 2-year / 30-day reminder.
- Text that the PDF fonts cannot print (an emoji, say) is cleaned rather than allowed to blank a field.
Sources
The rule text SprayDocs was built against, and where to read it. The SprayDocs research ledger is dated August 4, 2026 and each state’s configuration was checked against it as the state was built; confidence for Minnesota: high.
- Minn. Stat. 18B.37 subd. 2
- revisor.mn.gov — https://www.revisor.mn.gov/statutes/cite/18b.37
- mda.state.mn.us — https://www.mda.state.mn.us/licensing/licensetypes/pesticideapplicator/pestrecords
Retention, deadline and filing facts on this page come from the rule cited above. Rules change; when in doubt, read the rule or ask MDA.
Fill out the Minnesota record
SprayDocs opens with exactly the Minnesota inputs above, checks them as you type, and produces a PDF (usually one page) laid out around the rule, with the citations printed on it — all on your phone. The app runs in English or Spanish. Filling it out needs no account; a free account downloads the PDF and keeps a synced copy; the Pro plan adds the crew.
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