State guide · NCDA&CS
North Carolina pesticide application records
North Carolina Department of Agriculture and Consumer Services (NCDA&CS) requires licensed applicators using ground equipment to keep a record of ground-equipment restricted-use applications. The rule: 02 NCAC 09L .1402; N.C.G.S. ch. 143, art. 52. This guide lists what the record must contain, when it is due, how long to keep it, and what SprayDocs checks before the PDF leaves your phone.
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At a glance
- Complete the record
- Within 72 hours of the application. The clock applies to restricted-use applications.
- Keep it for
- At least 3 years from the application.
- Who keeps it
- Licensed applicators using ground equipment.
- Official form
- None mandated — the rule lists the elements the record must contain. SprayDocs exports its own layout with the citations printed on it.
- Filed with the state?
- No routine filing. Keep the record 3 years and make it available to the commissioner.
- Copies
- No standing copy deadline in the rule we reviewed; copies owed on request are described under filing. Federal law still requires a customer copy within 30 days for restricted-use applications.
What the record must contain
The North Carolina rule attaches its record duty to restricted-use applications. On every record SprayDocs requires the elements common to all states; on a record with a restricted-use product it also requires the state’s list, marked below.
Always on the record
SprayDocs requires these on every record; the North Carolina rule attaches its duty to restricted-use work.
- Date of the application
- Firm name, address and phone number
- Responsible commercial applicator and license number
- Name of each applicator who made the application
- Customer name and the address of the treated site
- Trade name of each product applied
- Type of site or property treated
On restricted-use records, North Carolina requires
- Stop timeThe time the application ended, for each treatment.
- Amount applied / total mix volumeThe total amount of mix or product applied to the site.
- EPA registration numberThe EPA registration number printed on each product label.
Also on the SprayDocs record
Not required on every record by the North Carolina rule we reviewed, but common on inspection and worth having. SprayDocs shows these inputs and never blocks the PDF over them.
- Area treatedHow much area was treated (square feet, acres, linear feet…).
- Application methodHow the pesticide was applied — ground, aerial, or chemigation.
- Target pestThe pest or purpose each product was applied for.
- Dosage rateThe rate each product was applied at per unit of area.
- Certification numberThe applicator’s certification number, when the state issues one separately from the license.
Who must keep it, and for which jobs
Who: Licensed applicators using ground equipment.
Which jobs: Every ground-equipment restricted-use application. General-use records are not state-mandated for ornamental and turf work; structural (indoor) work falls under separate rules. SprayDocs offers the full record for every job.
Is anything filed with the state?
No routine filing. Keep the record 3 years and make it available to the commissioner.
Copies of the record
No standing copy deadline in the rule we reviewed; copies owed on request are described under filing. Federal law still requires a customer copy within 30 days for restricted-use applications.
Restricted-use products in every state: federal law (7 U.S.C. 136i-1) requires commercial applicators to keep the record 2 years and give the customer a copy within 30 days. SprayDocs flags this on any record with a restricted-use line.
What SprayDocs checks before the PDF
Validation runs on your phone as you type. Blocking items stop the export; reminders do not.
- The elements common to all states are checked on every record; the 3 state-specific inputs are checked when a product is marked restricted-use.
- A stop time before the start time blocks; an application date in the future is flagged.
- A product marked restricted-use requires its EPA registration number and shows the federal 2-year / 30-day reminder.
- Text that the PDF fonts cannot print (an emoji, say) is cleaned rather than allowed to blank a field.
Sources
The rule text SprayDocs was built against, and where to read it. The SprayDocs research ledger is dated August 4, 2026 and each state’s configuration was checked against it as the state was built; confidence for North Carolina: high.
- 02 NCAC 09L .1402
- N.C.G.S. ch. 143, art. 52
- law.cornell.edu — https://www.law.cornell.edu/regulations/north-carolina/02-N-C-Admin-Code-09L-1402
- ncagr.gov — https://www.ncagr.gov/divisions/structural-pest-control-and-pesticides/pesticide/recordkeeping-requirements-for-commercial-applicators-public-operators-using-ups-pdf/open
Retention, deadline and filing facts on this page come from the rule cited above. Rules change; when in doubt, read the rule or ask NCDA&CS.
Fill out the North Carolina record
SprayDocs opens with exactly the North Carolina inputs above, checks them as you type, and produces a PDF (usually one page) laid out around the rule, with the citations printed on it — all on your phone. The app runs in English or Spanish. Filling it out needs no account; a free account downloads the PDF and keeps a synced copy; the Pro plan adds the crew.
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