State guide · ODA
Oregon pesticide application records
Oregon Department of Agriculture (ODA) requires pesticide operators to keep a record of every application. The rule: ORS 634.146; OAR 603-057-0130. This guide lists what the record must contain, when it is due, how long to keep it, and what SprayDocs checks before the PDF leaves your phone.
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At a glance
- Complete the record
- The rule we reviewed names no completion deadline.
- Keep it for
- At least 3 years from the application.
- Who keeps it
- Pesticide operators; the rule extends the duty to public and noncommercial applicators.
- Official form
- ORS 634.146 speaks of forms the department approves; ODA’s guidance lists the required elements and publishes sample forms, and we found no single mandated form. SprayDocs exports its own layout with the citations printed on it; confirming it with ODA is on our list, and this guide does not claim that approval.
- Filed with the state?
- No routine filing. Oregon’s statewide use-reporting system has been suspended since 2009.
- Copies
- No standing copy deadline in the rule we reviewed; copies owed on request are described under filing. Federal law still requires a customer copy within 30 days for restricted-use applications.
What the record must contain
The elements below are required on every Oregon record. SprayDocs shows exactly these inputs for a Oregon record and will not produce the PDF while a required one is blank.
Always on the record
Required in every state, including Oregon.
- Date of the application
- Firm name, address and phone number
- Responsible commercial applicator and license number
- Name of each applicator who made the application
- Customer name and the address of the treated site
- Trade name of each product applied
- Type of site or property treated
Oregon adds
- Start timeThe time the application began, for each treatment.
- Stop timeThe time the application ended, for each treatment.
- Area treatedHow much area was treated (square feet, acres, linear feet…).
- Amount applied / total mix volumeThe total amount of mix or product applied to the site.
- Equipment description
- Application methodHow the pesticide was applied — ground, aerial, or chemigation.
- EPA registration numberThe EPA registration number printed on each product label.
- Mix rate / concentrationThe mix rate or concentration of each product in the tank.
- Pesticide supplierThe dealer or distributor the product was bought from.
- FAA number (aerial applications) when it appliesThe FAA number of the aircraft, when the application was made by air.
Who must keep it, and for which jobs
Who: Pesticide operators; the rule extends the duty to public and noncommercial applicators.
Which jobs: Every application.
Is anything filed with the state?
No routine filing. Oregon’s statewide use-reporting system has been suspended since 2009.
Copies of the record
No standing copy deadline in the rule we reviewed; copies owed on request are described under filing. Federal law still requires a customer copy within 30 days for restricted-use applications.
Restricted-use products in every state: federal law (7 U.S.C. 136i-1) requires commercial applicators to keep the record 2 years and give the customer a copy within 30 days. SprayDocs flags this on any record with a restricted-use line.
What SprayDocs checks before the PDF
Validation runs on your phone as you type. Blocking items stop the export; reminders do not.
- Every required element above is checked for a blank: 9 state-specific inputs plus the elements common to all states.
- A stop time before the start time blocks; an application date in the future is flagged.
- A product marked restricted-use requires its EPA registration number and shows the federal 2-year / 30-day reminder.
- An aerial application requires the aircraft’s FAA number.
- Text that the PDF fonts cannot print (an emoji, say) is cleaned rather than allowed to blank a field.
Sources
The rule text SprayDocs was built against, and where to read it. The SprayDocs research ledger is dated August 4, 2026 and each state’s configuration was checked against it as the state was built; confidence for Oregon: high.
- ORS 634.146
- OAR 603-057-0130
- oregon.public.law — https://oregon.public.law/rules/oar_603-057-0130
- oregon.gov — https://www.oregon.gov/oda/pesticides/regulatory-issues/pages/record-keeping.aspx
Retention, deadline and filing facts on this page come from the rule cited above. Rules change; when in doubt, read the rule or ask ODA.
Fill out the Oregon record
SprayDocs opens with exactly the Oregon inputs above, checks them as you type, and produces a PDF (usually one page) laid out around the rule, with the citations printed on it — all on your phone. The app runs in English or Spanish. Filling it out needs no account; a free account downloads the PDF and keeps a synced copy; the Pro plan adds the crew.
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