State guide · VDACS OPS
Virginia pesticide application records
Virginia Department of Agriculture and Consumer Services, Office of Pesticide Services (VDACS OPS) requires licensed pesticide businesses (for-hire lawn care) to keep a record of every application, general-use and restricted-use alike. The rule: 2VAC5-680-70; 2VAC5-680-50; Va. Code 3.2-3900 et seq.. This guide lists what the record must contain, when it is due, how long to keep it, and what SprayDocs checks before the PDF leaves your phone.
Start a Virginia record Free to fill out · no account needed · English or Spanish
At a glance
- Complete the record
- The rule we reviewed names no completion deadline.
- Keep it for
- At least 2 years from the application.
- Who keeps it
- Licensed pesticide businesses (for-hire lawn care).
- Official form
- None mandated — the rule lists the elements the record must contain. SprayDocs exports its own layout with the citations printed on it.
- Filed with the state?
- No routine filing. Records must be produced within 72 hours of a written request from the commissioner.
- Copies
- No standing copy deadline in the rule we reviewed; copies owed on request are described under filing. Federal law still requires a customer copy within 30 days for restricted-use applications.
What the record must contain
The elements below are required on every Virginia record. SprayDocs shows exactly these inputs for a Virginia record and will not produce the PDF while a required one is blank.
Always on the record
Required in every state, including Virginia.
- Date of the application
- Firm name, address and phone number
- Responsible commercial applicator and license number
- Name of each applicator who made the application
- Customer name and the address of the treated site
- Trade name of each product applied
- Type of site or property treated
Virginia adds
- Area treatedHow much area was treated (square feet, acres, linear feet…).
- Amount applied / total mix volumeThe total amount of mix or product applied to the site.
- EquipmentThe equipment or apparatus used to make the application.
- Application methodHow the pesticide was applied — ground, aerial, or chemigation.
- EPA registration numberThe EPA registration number printed on each product label.
- Mix rate / concentrationThe mix rate or concentration of each product in the tank.
- Target pestThe pest or purpose each product was applied for.
- Certification no. (applicator or supervising applicator)
- Customer phone numberThe customer’s telephone number.
Who must keep it, and for which jobs
Who: Licensed pesticide businesses (for-hire lawn care).
Which jobs: Every application, general-use and restricted-use alike.
Is anything filed with the state?
No routine filing. Records must be produced within 72 hours of a written request from the commissioner.
Copies of the record
No standing copy deadline in the rule we reviewed; copies owed on request are described under filing. Federal law still requires a customer copy within 30 days for restricted-use applications.
Restricted-use products in every state: federal law (7 U.S.C. 136i-1) requires commercial applicators to keep the record 2 years and give the customer a copy within 30 days. SprayDocs flags this on any record with a restricted-use line.
What SprayDocs checks before the PDF
Validation runs on your phone as you type. Blocking items stop the export; reminders do not.
- Every required element above is checked for a blank: 9 state-specific inputs plus the elements common to all states.
- A stop time before the start time blocks; an application date in the future is flagged.
- A product marked restricted-use requires its EPA registration number and shows the federal 2-year / 30-day reminder.
- Text that the PDF fonts cannot print (an emoji, say) is cleaned rather than allowed to blank a field.
Sources
The rule text SprayDocs was built against, and where to read it. The SprayDocs research ledger is dated August 4, 2026 and each state’s configuration was checked against it as the state was built; confidence for Virginia: high.
- 2VAC5-680-70
- 2VAC5-680-50
- Va. Code 3.2-3900 et seq.
- law.lis.virginia.gov — https://law.lis.virginia.gov/admincodefull/title2/agency5/chapter680/partIII/
- law.lis.virginia.gov — https://law.lis.virginia.gov/admincode/title2/agency5/chapter685/section200/
- law.lis.virginia.gov — https://law.lis.virginia.gov/admincodefull/title2/agency5/chapter685/
Retention, deadline and filing facts on this page come from the rule cited above. Rules change; when in doubt, read the rule or ask VDACS OPS.
Fill out the Virginia record
SprayDocs opens with exactly the Virginia inputs above, checks them as you type, and produces a PDF (usually one page) laid out around the rule, with the citations printed on it — all on your phone. The app runs in English or Spanish. Filling it out needs no account; a free account downloads the PDF and keeps a synced copy; the Pro plan adds the crew.
Esta guía en español · Guides for every state · What SprayDocs costs · Help
Get Virginia updates
When Virginia’s rule or form changes, or SprayDocs adds something for Virginia, we’ll email you. Nothing else — no newsletter, no sales.